Exhibit Set-Up Dates & Hours
Wednesday, September 4, 2019 . . . . . . . . . . . . . . . . . . . . . . . . 12:00pm-5:00pm
Exhibit Dates & Hours
Wednesday, September 4, 2019 . . . . . . . . . . . . . . . . . . . . . . . . 6:00pm-9:00pm
Thursday, September 5, 2019 . . . . . . . . . . . . . . . . . . . . . . . . . . 10:00am-4:00pm
All booths and materials must be set up by 5:00 pm on Wednesday, September 4, 2019. NAMFS and Alliance may, without incurring any liability for damage or loss, install or dismantle any property of any exhibitor who has failed to do so by 5:00 pm, at the sole expense of the exhibitor.
Exhibit Dismantle Dates & Hours
Thursday, September 5, 2019 . . . . . . . . . . . . . . . . . . . . . . . . . . . 4:30pm-6:30pm
Exhibit dismantle may begin at 4:30pm on Thursday September 5, 2019 and must be complete by 6:30pm. No exceptions can be made. The hotel does NOT have an onsite shipping center (Fedex located at 901 Houston Street, UPS located at Sundance Square).
Exhibit Rules & Regulations
Each exhibitor is responsible for compliance with the Americans with Disabilities Act (ADA) within its booth space.
Attire
The attire of all exhibit personnel should be consistent with the professional atmosphere of the Conference.
Audio/Visual Equipment
If closed sound systems cannot be arranged, open sound systems will be permitted. However, sound “leakage” must not interfere with other exhibitors. NAMFS reserves the right to request the reduction in volume or cessation of use of any system that creates such interference.
Balloons
Balloons are not permitted at the Conference Meeting.
Booth Assignment
NAMFS will attempt to meet the size and location needs of each company but reserves the right to assign space that is most appropriate for the overall exhibition. Notification of booth assignments will be sent in early August. *Multiple sponsorships and larger booths can alter assignment layout. If you have any questions please email NAMFS at admin@namfs.org.
Distribution of Advertising Material
Canvassing or distribution of advertising material by an exhibitor or anyone representing a non-exhibiting firm is strictly prohibited outside the exhibitor’s booth space or in any part of the exhibit hall, meeting rooms, press rooms, or public areas of the convention center or headquarters hotels unless pre-approved by NAMFS.
Booth/Promotional Activity
Booth/promotional activities, such as demonstrations, live interviews, market research, etc., may not interfere with normal traffic flow nor infringe on neighboring exhibits. Booth/promotional activities will not be permitted outside of the exhibitor’s assigned booth space. Exhibitors should reserve a reasonable portion of their exhibit space for the crowds or lines that popular activities may attract. “Meet the expert” panels and product theaters are not allowed in the exhibit hall.
Electrical Regulations
All equipment must comply with federal, state and local electrical codes. Exhibitors should contact Alliance or the hotel with any special requirements.
Exhibit No-Shows
A company that reserves booth space and fails to attend automatically forfeits 100% of the total cost of the exhibit space assigned and may not be invited to participate in future NAMFS exhibitions. Exhibiting companies will be considered a no-show if the booth space is unoccupied by 6:00 pm on Wednesday, September 4, 2019.
Exhibitor Personnel Hours
Exhibitors must staff their exhibit booth during the scheduled hours of the exhibit hall. Exhibit personnel will be allowed in the exhibit hall 30 minutes before the exhibits open and may remain in the exhibit hall 30 minutes after the exhibits close each day.
Facility Regulations
Exhibitors may not nail, staple, tack or otherwise affix anything to the ceilings, walls, painted services, fire sprinklers, columns or windows.
Fire & Safety Regulations
Exhibitors must comply with all federal, state and local fire and building codes that apply to the facility.
Food and Beverage
Exhibitors may distribute food and beverage items from their booth space upon NAMFS approval. Items must be ordered through the catering department at the hotel. A catering order form will be supplied upon request. Nuts and alcoholic beverages are prohibited.
Labor Regulations
Exhibitors are required to conform to all local labor regulations. Labor can be ordered through Alliance. More information will be included in the Exhibitor Service Manual which Alliance will provide to you directly.
Security
Neither the security company, NAMFS, Alliance nor the hotel is responsible for any loss or damage to exhibitor property.
Smoking
Smoking of any kind, as well as vaping, is prohibited at the NAMFS Annual Conference of Mortgage Field Services.
Subletting Space
Subletting of exhibit space is prohibited. Sharing of exhibit space is not permitted unless it is within divisions of the same company and approved by the NAMFS. NAMFS reserves the right to interpret and make final decisions regarding all rules and regulations.
Sponsorship Opportunities
Supporting an event or educational activity not only offers a more rewarding experience for attendees, but it also maximizes your company’s visibility. Support is not limited to these suggestions; NAMFS encourages new and creative ideas that contribute to the quality of the conference. See sponsorship guide for further details.
Deposits and Payments
Booths will not be allowed to exhibit if the full payment has not been received by NAMFS prior to move-in
Booth Relocation
If it becomes necessary to relocate an exhibitor after a booth assignment has been made, NAMFS will contact the company involved and every effort will be made to reassign the exhibitor to a similar booth space.
Restriction of Exhibits
NAMFS reserves the right to restrict or prohibit exhibits that are deemed unacceptable for any reason. This may include people, items, conduct, printed materials or anything that may be objectionable to the exhibition. If such restriction occurs, NAMFS will not be liable for any refunds, rentals or exhibit expenses. The decision of NAMFS regarding exhibit applications is final.
